When the population of GEMS Data Load tools is passed onto an administrative role with no technical background, the likelihood of capturing assets accurately is significantly reduced. While the asset capturing process may appear to be data entry, the comprehension, review and translation of assets requires technical aptitude.

When transferring captured assets to the GEMS database, it’s important to remember how the database actually works and why specificity matters.

Almost everyone hates document control in Defence projects. This hatred, or dismissal, can lead a project astray. Good document control enables accurate communication, project tracking and project recording, and minimises the chance of delays. While there is an efficient and effective way to document control, there is always room for improvement.

In Defence projects, many see the ‘checklist’ as their enemy. In actuality, the HOTO checklist can be your best friend.

The “Guideline for Operations and Maintenance Manuals” was originally published in 2007, updated in 2010 and remained unchanged for the next 10 years. Despite every other Defence process and system relating to project management and the project lifecycle advancing over the last 10 years, OMMs had not. That is, until June 2020.